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The "TO DO" list

In our overworked worlds we've a list of things to do. Some are self-generated (draft proposal for new work idea), others are the daily sort (check emails), and yet others are generated from the outside (client requests, supervisor delegation, all hands on deck meeting).

Some of us get back to our desks and have trouble identifying how to divide the little time we have for actions each day.

Try these:

1. Organize a list of the things to do (an electronical list, rather than a written one, is easier to manipulate and track over time. Most programs like Outlook have "Task Lists.")
2. Put a couple easy wins that can get you moving on top (a couple 5 minute tasks)
3. What's got to get done today? Put that next.
4. Anything that can wait until next week? Tag a date and move that forward. Sometimes I'll block time on the calendar for a future date with the task in as the appointment.
5. Is EVERYTHING due today? Then it's time to talk with stakeholders to see if some can be delegated to others or were just "nice to have" today, but can really wait until tomorrow. Or perhaps, a portion can get done at a later date. Those negotiations get done now so you can focus energy on the really crucial items only.
6. Have you had an ongoing overwhelming "must happen today" list for several days now? Well, it's also time to have a more systemic conversation with stakeholders. Burning out on trying to do too much is a poor outcome for you, and your stakeholders (personal and business). Proactively finding solutions for the overwork, is better than flaming out later. Instead of being seen as a weak link, you'll actually be championed for catching the concern early.
7. Pace yourself. Make sure to put a break in your day, even if it's just to walk around the floor. We lose effectiveness when we try to just barrell through the day. It gives the mind a chance to review the progress so far, gear up for the second part of the day, and scan for anything that you may forget in the heat of battle that needs to be done as well.

Any tips you've used that you find helpful?

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